Illinois State Archives

Executive III

https://ilsos.applytojob.com/apply/WzH7pFfk35/Executive-III

Salary: $5,909 to $11,209 monthly commensurate with experience

Overview:

Performs supervisory/managerial work in planning, organizing, directing and coordinating a moderate-sized program. In charge of statewide records program - State Records Center. Oversees the receipt, storage, destruction and transfers of documents from over sixty state agencies.  Requires a valid Illinois driver’s license.

Duties and Responsibilities:

• Plans, organizes, directs and evaluates a statewide records-keeping_. program for the Illinois State Records Center. Oversees the receipt, storage, destruction and transfer of documents from over sixty state agencies. Compiles annual budget requests and directs them to the Archives Fiscal Officer.
• Directs a staff of five. Confers with administrative staff to coordinate programs and resolve problems. Completes employee evaluations and personnel/ management relations. Oversees the training of new staff members and assists with the physical movement of documents which are accessed or recycled.
• Maintains production records to ensure proper procedures are in place in order to provide low cost services to user agencies. Constructs and implements strategies to assist in continuing an efficient flow of documents. Reviews forms and procedures, then recommends, develops and implements new procedures to maintain a high level of service while staying within the budgetary constraints.
• Responds to written and oral inquiries regarding Records Center procedures and functions. Advises user agencies on the preparation necessary to get documents into storage. Arranges visits to agencies throughout the state for self and assistant; organizes and develops plans to transfer documents, scheduled by law, to be retained for a specific period. Conducts tours of the Records Center for those involved-in records management across the country.
• Assists with the movement of documents from the State Archives of Illinois Regional Archives Depositories located at various state universities.
• Performs other duties as required or assigned.

Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in business or public administration and three years of managerial experience in a public or business organization.